Job Information
University of Michigan Administrative Assistant-RTMUS Lab in Ann Arbor, Michigan
Administrative Assistant-RTMUS Lab
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How to Apply
A cover letter is required for consideration for this position and should address your specific interest in this position, your skills and experience related to this position, and your commitment to diversity, inclusion, and equity.
The letter should be attached as the first page of your most updated resume and include the names and contact information of three people who can provide a letter of recommendation.
Incomplete applications will not be reviewed. Application deadline is October 10th. The position is expected to be filled immediately.
Job Summary
Research on Teaching Mathematics in an Undergraduate Setting (RTMUS) Lab, led by Professor Vilma Mesa, seeks an administrative assistant with a strong commitment to diversity, equity, inclusion, and justice to assist in running the RTMUS lab in the Marsal Family School of Education. We seek a team player with a positive attitude to join our lab to support the work in the lab and manage multiple aspects of three active research projects.
https://marsal.umich.edu/projects/research-teaching-mathematics-undergraduate-settings-rtmus-lab
This is a full-time, one year term-limited appointment.
Responsibilities*
Provides high level administrative support to faculty researcher and postdoctoral fellows. Manages, organizes, and maintains a complex calendar. Schedules meetings and appointments with internal and external constituents in multiple time zones. Assists with preparation and follow-up for meetings as necessary, including creating and sending zoom links, ordering food, and reconciling hosting expenses.
Coordinates domestic and international travel schedules and reservation accommodations including but not limited to hotels and transportation. Anticipates travel needs and fulfills change/cancellation requests in a timely manner. Coordinates arrangements and completes reports and travel reimbursement process and handles payments for research participants. Reviews and reconciles procurement cards.
Drafts and supports communication needs such as emails and notices (including multiple email groups); assists in recruiting, hiring, and onboarding undergraduate and graduate students and interns; approves payroll and sends reminders for submitting time sheets; supports data management activities; keeps the lab organized and running (ordering toner, purchasing supplies); promotes a welcoming, organized, efficient and professional office environment; and attends lab professional development meetings and sending weekly meeting agendas.
Required Qualifications*
Bachelor's degree in education or in organizational studies, or an equivalent combination of education and experience.
Five years of progressively responsible administrative office support experience with a strong attention to detail.
Working knowledge of a large, decentralized university with various policies, protocols and regulations.
Excellent interpersonal, written and verbal language skills with the ability to represent the faculty researcher to a broad range of constituents.
Ability to exercise good judgment in handling complex, confidential matters.
Proven experience working with multiple stakeholders at all levels. Ability to work effectively with diverse work styles and with individuals from diverse backgrounds.
Excellent computer skills with a strong knowledge of Google tools, MS Word, and Excel.
Working knowledge of Zoom or other video conferencing tools.
Desired Qualifications*
Familiarity with higher education broadly (e.g., different types of institutions).
Teaching experience in mathematics or a related field.
Experience in data gathering and data analysis.
Experience with Qualtrics or similar online survey tools, M-Pathways Student Administration and Shared Services.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Additional Information
The salary range is 50,000 to 60,000, depending on experience. This is a one-year, full-time position (40 hours a week). The position is in person but there will be flexibility to work remotely on a set schedule based on the lab needs.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
255227
Working Title
Administrative Assistant-RTMUS Lab
Job Title
Administrative Assistant Inter
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Onsite
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
School Education
Department
MARSAL EDUC - Ed Studies
Posting Begin/End Date
10/02/2024 - 10/10/2024
Salary
$50,000.00 - $60,000.00
Career Interest
Administration
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