Campus Pride Jobs

Executive Assistant to the Superintendent & Secretary to the Board of Education

Sweet Home CSD

1901 Sweet Home Road

Amherst , NY 14228

Classified - Position - District Clerk

Job Number 3300050242

Start Date

Open Date 12/03/2024

Closing Date 12/20/2024

Essential Functions :

• Maintains strict confidentiality regarding sensitive information related to school district and personnel matters;

• Serves as the District Clerk;

• Provides professional and courteous customer service at all times;

• Ability to work independently and take initiative;

• Excellent organizational, multitasking, and communication skills;

• Expertise in Microsoft and Google applications;

• Identifies issues and implements solutions proactively;

• Demonstrates an understanding of school district policies, procedures, and administrative structure; and

• Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills; and

• Performs various routine clerical duties as required.

Executive Assistant to the Superintendent Responsibilities :

• Handles confidential materials and acts in a confidential capacity. As such, the employee is designated a 'confidential employee;

• Acts as the primary point of contact for internal and external stakeholders, screening calls, manages inquiries, and directs them to appropriate parties;

• Maintains the Superintendent's calendar, schedules meetings, and appointments, manages scheduling conflicts, and ensures timely reminders;

• Attends all administrative meetings and retreats;

• Maintains accurate and organized electronic and physical files, ensuring confidentiality and compliance with District record-keeping policies;

• Composes and edits official correspondences, letters, emails, and memos on behalf of the Superintendent;

• Prepares meeting agendas, distributes materials, takes minutes, and follows up on action items of various meetings;

• Researches, compiles, and prepares comprehensive reports, presentations, and data analysis as needed;

• Coordinates student disciplinary proceedings and associated documentation;

• Coordinates activities with other District divisions, departments, schools, outside agencies, and the public;

• Facilitates the planning of receptions and retreats;

• Organizes travel arrangements for District personnel;

• Assists with special projects and initiatives as assigned by the Superintendent; and

• Other duties as assigned.

Secretary to the Board Responsibilities :

• Attends all Board of Education meetings, including budget workshops, retreats, etc;

• Provides secretarial support to Board of Education members; including workshop and conference registrations and travel arrangements;

• Interfaces with District parents, community and legislative leaders, and the press regarding District and Board of Education matters;

• Prepares BOE meeting agendas and related documentation, and gives public notice of all meetings of the Board;

• Transcribes, prepares, and distributes full and accurate meeting minutes for Board meetings;

• Maintains official Board records, coordinates and assists with the preparation of legal documents, and processes Board policy revisions;

• Receives and processes requests for official Board records and other information from various entities as appropriate;

• Manages the filing, archiving, retention, and disposal of Board records according to established laws and policies;

• Processes Freedom of Information Law requests for the District;

• Other duties as assigned.

  Job Attachment View Attachment

  Itinerant Location District Office

  Salary: From 72150.00

  Additional Job Information

Associate Degree preferred with two years of secretarial experience or training

Contact Person's Name Dr. Finune O. Shaibi

Contact Person's Title Director of Human Resources

Contact Person's Phone 716-250-1413

Contact Person's Email fshaibi@sweethomeschools.org

Job Posting Link https://resources.finalsite.net/images/v1733245641/sweethomeschoolsorg/ok2etfkukjhuuwr3qny6/ExecutiveAssistant.pdf