Job Information
York County Government York County Registry of Deeds Clerk in Alfred, Maine
This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1092614
Updated 6-17-24
JOB DESCRIPTION
County of York
Human Resources
DEEDS CLERK
REGISTRY OF DEEDS
Status: Full-time (37.5 hrs. week)
FLSA: Non-Exempt
Salary: \$17.17 - \$18.94
Union: M.S.E.A. Pay Grade 4
Reports to: Register of Deeds and Deputy
Register
JOB SUMMARY
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the
job.
This full-time clerk position will perform duties of various natures and will require thorough
knowledge of established policies and procedures of the department in conformance with Maine
statutory requirements. This position is knowledgeable in all jobs in the department.
SUPERVISION RECEIVED AND EXERCISED
Works under the general supervisor of the Registry of Deeds and his/her designee who provides
guidance and work evaluation. Entry level employee will be provided on the job training in jobs
performed for a time period of six months, after six months at entry level work will be performed
under general supervision. This employee should know the policies, practices, and procedures of
the Registry of Deeds Office.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Answer phones, assist public and attorneys, etc. in the use of the Registry, and take
requests for copies of documents or maps.
2. Knowledge of clerical procedures and practices.
Updated 6-17-24
3. Communicate effectively both orally and in writing. Prepare correspondence and reply
to inquiries.
4. Process incoming documents for recording. Follow instructions from sender as to
recording sequence of documents and inspect them to ensure archival compliance.
5. Calculate fees due, receive payment and process monies.
6. Accurately record documents and maps in accordance with departmental procedures.
7. Indexing of documents. Abstracting information to enter Deeds database system.
(Grantor to Grantee, municipalities, etc.)
8. Verification of all documents for accuracy.
9. On a monthly basis, copy deeds and mortgages for each municipality in York County
and provide an invoice for each document.
10. Send monthly Transfer Tax forms to Maine State Revenue Service.
MINIMUM QUALIFICATIONS
Working Knowledge of:
Knowledge of Deeds terminology, forms, and documents pertaining to probate procedures.
Knowledge of clerical procedures and practices.
Calculating fees and the handling of monetary transactions.
Ability to:
Type with moderate speed and absolute accuracy.
Communicate effectively both orally and in writing.
Operate common office machines.
Provide good customer service to all patrons and visitors to the Deeds Office.
Ability to develop and maintain harmonious working relationships with co-workers and
customers.
Education:
High School graduate or equivalent required.
Administrative experience preferred.
Proficiency and strong skills in the Microsoft Office Suite preferred.
Experience working in the public sector, preferred but not required.
EXPERIENCE
Experience:
Experience working in a fast paced, professional office environment a plus. Willing to train the right
candidate.
Updated 6-17-24
NECESSARY SPECIAL REQUIREMENT
Must be 18 years of age or older.
Must successfully pass a pre-employment background and reference check.
Must be able to provide proof us U.S. citizenship or legal right to work in the United States.
PHYSICAL AND OTHER REQUIREMENTS
Environmental Conditions: The work environment characteristics described here are
representative of those an employee encounters while performing the essential functions of th is
job.
While performing the duties of this job, the employee regularly works i