New York State Civil Service Legal Assistant 1, SG 14, Legal Assistant Trainee 2, (Equated to SG-13), Legal Assistant Trainee 1, (Equated to SG-11) –Item #06710 in Albany, New York
Agency State Comptroller, Office of the
Title Legal Assistant 1, SG 14, Legal Assistant Trainee 2, (Equated to SG-13), Legal Assistant Trainee 1, (Equated to SG-11) –Item #06710
Occupational Category Legal
Salary Grade 14
Bargaining Unit ASU - Administrative Services Unit (CSEA)
Salary Range From $44957 to $64693 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Hours Per Week 37.5
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? Yes
Telecommuting allowed? Yes
Street Address Office of the New York State Comptroller
110 State Street
Zip Code 12236
Minimum Qualifications You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program (see below), or eligible to transfer to this title under Section 70.1 of the Civil Service Law.Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level grade 14 position.70.1 Transfer:For a 70.1 transfer to a Legal Assistant 1, SG-14, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 12 or above.70.1 Transfer to a trainee 2:For a 70.1 transfer to the trainee 2, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 11 or above.70.1 Transfer to a trainee 1:For a 70.1 transfer to the trainee 1, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 09 or above.To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.55-b/c program: This position may be designated 55 b/c and is subject to verification of applicant eligibility. For 55 b/c appointment, you must: • Possess the minimum qualifications for the selected title as established by the Department of Civil Service and listed on the most recent exam announcement. Legal Assistant 1 » Department of Civil Service (ny.gov)• Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary) • Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request. *If you are currently 55b/c eligible and possess a bachelor’s degree, we encourage you to apply for this position.
Duties Description Litigation Referral and Collection Support.• Request Investigative Summary Reports (ISRs) from DEC for cases eligible for collection or identified by Associate Attorney. • Handle intake of ISRs from DEC and prepare and organize them for the Associate Attorney. • As assigned by the Associate Attorney, engage in direct collection efforts with insurance companies and other miscellaneous collections. • Prepare and keep updated all settlement discussion notes and related material of the Associate Attorney related to the Fund’s 1500 open cases. • Handle all case closing letters submitted by the Attorney General’s office and do preliminary review as to whether the matter can be closed, or unpaid funds written off whether for statute of limitations, legal proof, or bankruptcy/inability to pay issues. • Maintain litigation tracking system and reconcile monthly with the Attorney General’s office. • Obtain accident reports, probation reports and court decrees as necessary from State Police authorities, DEC regional offices and district attorney offices when needed to strengthen the existing support for cases to be referred to the attorney general’s office for litigation/collection. • Review and provide discovery documents as requested by the Attorney General’s office or the Associate Attorney for ongoing cases.Legal Document Review, Processing and Legal Research.• Legal research of court decisions or orders. • Shepardizing cases. • Tracking legislation that impacts the Fund. • Performing preliminary research related to drafting of Fund Regulations and DEC regulations in the Oil Spill Program. • Drafting letters to the public that implicate existing Fund legal cases including some executive correspondence. • Reviewing affidavits prepared by the Attorney General’s office for legal sufficiency before they are signed by Fund Managers. • Reviewing and processing foreclosure and bankruptcy notices served on the Fund. Environmental Lien Processing.• Assist the Associate Attorney in the processing and filing of liens including reviewing deeds and other title work to ensure proper parties and lots are being liened, drafting liens and release documents, following up with the Attorney General’s office, OSC counsel’s office and county clerks’ offices as necessary. • Bringing more complex issues and problems related to the liens to the attention of the Associate Attorney.Damage Claim Support.• Provide initial preliminary review of Third-Party Damage Claims filed with the Fund, including following up with DEC, AG and claimants or their attorneys as necessary. • Draft Legal Notices as part of administrative process as directed by Legal Assistant 2 or Associate Attorney. • Attend hearings or claim settlement meetings as support for the Associate Attorney.
Additional Comments Knowledge, Skills and Abilities:• Associate degree in paralegal studies supplemented by a four-year degree preferred.• Experience with litigation or real property or collection law desired.• Proficient in excel and/or access applications.• Experience dealing with the public in any field.Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.
Some positions may require additional credentials or a background check to verify your identity.
Name Corinne Slycord
Telephone (518) 474-1924
Fax (518) 486-6723
Email Address firstname.lastname@example.org
Street Office of Human Resources
110 State Street, 12th Floor
Zip Code 12236
Notes on Applying Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to email@example.com, no later than December 1, 2023. Reference Item #06710-OER-CMS in the subject line and on the cover letter for proper routing.If you have questions about this vacancy, please contact this Division representative:Division contact: Debbie Hilson, firstname.lastname@example.org When responding, please include the reference number and letters listed in this section only. The OER ID # should not be included.