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NY HELP No

Agency Attorney General, Office of the

Title Facilities Manager: Administrative Services Bureau (6364)

Occupational Category Legal

Salary Grade NS

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $110539 to $110539 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 25%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County New York

Street Address Empire State Plaza

City Albany

State NY

Zip Code 12224

Duties Description Administration DivisionAdministrative Services Bureau – Albany Facilities Manager Reference No. ASBALBFM_6364Application Deadline: February 21, 2025Salary is $110,539To be considered for this opportunity, submit a complete application online at ag.ny.gov/job-postings/otherThe Office of the New York State Attorney General (OAG) is seeking an experienced candidate for the position of Facilities Manager in the Administrative Services Bureau (ASB). ASB is responsible for managing and coordinating an array of administrative services at OAG. Central to the bureau’s portfolio is the management of 31 offices located around New York state. The primary responsibilities of the Facilities Manager will involve providing project management and operations support, including daily and long-term oversight, for OAG’s nearly 800,000 square feet of real estate. Additionally, the Facilities Manager will assist with the acquisition of new office space, coordinate renovations and relocations, address daily maintenance concerns and facility emergencies, and ensure OAG workplace safety by managing the office’s dedicated Statewide Security Management Program and health and safety initiatives. This position is based in Albany and reports to ASB’s Deputy Director.Duties:• Liaising regularly with other agencies, internal agency managers, high level executives, OAG staff from across the state, building managers, consultants, and vendors on current and prospective projects.• Managing facilities related requests including the acquisition/allocation of space, the development of office designs, modular furniture installations, and other physical space modifications.• Preparing lease documents in accordance with OGS’ Space Guidelines and OAG’s space standards.• Participating in the selection of all leased sites and monitoring landlord compliance with lease provisions.• Creating and managing facilities related project plans, delegating effectively, ensuring there are open and productive communications between all parties/stakeholders, implementing quality controls and delivering facilities projects with minimal business interruption, inconvenience, and lost time and resources.• Analyzing and developing project budgets, RFIs, purchases, and contracts.• Responding to emergencies and lease compliance issues. • Assisting with the administration of security access systems including employee ID cards, access controls, alarm monitoring, cameras, and intercoms, and managing new installations, maintenance, repairs, invoices, and reports. • Assisting with the management of staff covering several program areas including the facilities management software program Archibus, telecom, forms management, electronic letterhead, health and safety programs, signage, and sustainability which includes ensuring the proper destruction of e-waste and OAG’s recycling and confidential disposal practices. • Conducting special studies and research projects on a variety of program issues, including financial analyses, business continuity, disaster preparedness, and new program initiatives.• Preparing a variety of documents including written reports and analyses in narrative, tabular reports, PowerPoint presentations, letters, forms, policies, work plans, and standard operating procedures.

Minimum Qualifications Qualifications:• At least three (3) years of experience in a facilities management role demonstrating an increasing scope of work and level of responsibility.• Applicants who have prior work experience in state government that includes supervising staff are preferred. • Excellent project management skills, including experience in developing management reports, processes, and systems that predict timely results within budget.• Strong analytical, writing, and presentation skills.• Customer and team-focused with the ability to effectively communicate and liaise with staff at all levels.• Sound judgment with the ability to self-troubleshoot and navigate difficult interactions with sensitivity and discretion.• Proactive, motivated, well-organized, and task-oriented, must be able to meet tight deadlines and self-manage priorities.• Knowledge of and experience using Outlook, Access, Excel, and Adobe Acrobat and experience using Archibus is a plus.• Availability for regular travel, including some overnight travel, a valid New York state driver’s license, and the ability to operate a motor vehicle are required.• Periodic availability outside of standard business hours is also required.

Additional Comments The annual salary for this position is $110,539. As an employee of OAG, you will join a team of dedicated individuals who work to serve the people of our state through a wide variety of occupations. We offer a comprehensive New York state benefits package, including paid leave, health, dental, vision, and retirement benefits, and family-friendly policies. Additionally, OAG offers a robust Workplace Flexibilities Program with multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity.

Some positions may require additional credentials or a background check to verify your identity.

Name Legal Recruitment

Telephone 212-416-8080

Fax

Email Address recruitment@ag.ny.gov

Address

Street 28 Liberty Street

Legal Recruitment Unit

City New York

State NY

Zip Code 10005

Notes on Applying How to ApplyApplications must be submitted online. Applicants must be prepared to submit a complete application consisting of the following:• Cover Letter :You may address your letter to the Legal Recruitment Unit. Indicate why you are interested in a position with OAG and what makes you a strong candidate. You may wish to include information about what life experiences you will bring to the position that will enhance OAG’s ability to better serve the diverse population of this state.• Resume• Writing Sample: Your sample should demonstrate your ability to analyze and organize information into an effective document that is well-organized and error-free. If needed, please include a cover page to provide the reviewer with any relevant context or background information. • List of three (3) : Only submit professional references, supervisory references are preferred. For each reference, indicate the nature and duration of your relationship. Include contact information and email addresses for each reference. Please note that your references will not be contacted until after you interview for the position.