Campus Pride Jobs

NY HELP Yes

Agency Homeland Security and Emergency Services, Division of

Title Administrative Assistant 1/Trainee 1/Trainee 2 (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 11

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $39215 to $56743 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 15%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 1220 Washington Ave.

Bldg 7A

City Albany

State NY

Zip Code 12226

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).To be considered for appointment through NY HELPS candidates must meet the open-competitive minimum qualifications for this position.This title includes a traineeship opportunity and applicants will be appointed to the appropriate level* based on their experience and education.Administrative Assistant level requirements:• Administrative Assistant Trainee 1 (equated to SG-8): Six months of experience in administrative support.• Administrative Assistant Trainee 2 (equated to SG-10): One year of experience in administrative support.Administrative Assistant 1, SG-11: Two years of experience in administrative support.Required administrative support experience: use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent or 55b/c service in a position allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the Civil Service Law.**NOTE: Candidates who have not previously served in a keyboarding title must demonstrate adequate keyboarding skills (e.g., the ability to type 30 words per minute with at least 96 percent accuracy) by passing the Keyboard Performance Test.If there are no more than three qualified candidates in the promotion field for this position, the agency will request approval from the Department of Civil Service to fill this position via a noncompetitive promotion (NCP) examination, pursuant to Section 52.7 of the Civil Service Law. In order to be eligible for the NCP, candidates must be in the direct promotion field, must not have failed, or failed to take the last holding of the promotion examination for the title listed above, and have one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Only the titles listed are qualifying. Qualifying titles are listed at: https://www.cs.ny.gov/examannouncements/announcements/38701titles.cfm.Dependent upon qualifications, if appointed as a trainee, successful completion of a one-year or two-year traineeship leads to appointment as an Administrative Assistant 1, SG-11. To be advanced to the full performance level of this title you must successfully complete a set training and development program.

Duties Description The incumbent will report to the Office of Fire Prevention and Control's Investigation Branch. Under the general direction of the Branch Chief, the incumbent will provide administrative support to a team of branch investigators. Duties include but are not limited to the following:• Answer telephone and e-mail inquiries.• Manage the Freedom of Information Law (FOIL) inquires.• Prepare travel accommodations and reports.• Procure office supplies for the branch.• Prepare professional business documentation as required.• Manage and update a database of sensitive information.• Communicate with multiple agencies to receive accurate reporting numbers.• Attend meetings as required.• Perform other duties and projects as assigned.

Additional Comments *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.NOTE: This position may be assigned to work at the Office of Fire Prevention and Control (OFPC) Fire Operations Center and/or State Emergency Operations Center during activations and emergenvies. The incumbent will be responsible for the effective administative support and processing of work assignments for OFPC.Posession and maintenance of a valid Driver's License issued by the NYS Department of Motor Vehicles is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/TR

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave., Bldg. 7A

City Albany

State NY

Zip Code 12226

Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 162132 in the subject line of your application email to HRresumes@dhses.ny.gov