Job Information
State of Colorado Administrative Assistant II in Alamosa, Colorado
Administrative Assistant II
Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4567630)
Administrative Assistant II
Salary
$18.78 - $26.30 Hourly
Location
Alamosa, CO
Job Type
Temporary (9 months or less)
Job Number
GYAP-101170-7/24
Department
Adams State University
Opening Date
07/03/2024
Closing Date
7/10/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
208 Edgemont Blvd Alamosa, CO 81101
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Shannon Martinez, 719-587-7990, shannon_heersink@adams.edu
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply
Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.
Description
Benefits
Department Information
This position recruitment is for a temporary position.
Adams State University is currently implementing a new Student Information System, which
requires significant time commitments from our existing staff. The purpose of this position is to
provide administrative support to our Prison Education Program Admissions personnel and to
facilitate the processing of Adams State PEP applications within the Office of Admissions. This
position will cover regular staff duties in data entry, housekeeping of student records, data
integrity audits, organization, and other duties as assigned.
Description of Job
This temporary position will perform general customer services tasks, such as in-person, telephone, and email communication and correspondence with customers.
Work closely with the Director of Admissions and PEP Admissions Processor to support efficient operations by performing organizational and administrative work including clerical work, typing and composing correspondence, filing, answering phones, and responding to the needs of the department.
Maintain and create accurate records, both electronic and hardcopy, in the current CRM and
SIS to facilitate timely admissions turn-around-times for prospective students in the Adams State University Prison Education Programs.
Special project work, which may involve projects like, keeping up with hard-copy inventory, virtual correspondence, assisting with Admissions social media accounts, providing front desk coverage, and similar work.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement: (New)
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description: (New)
G3A3XXADMINISTRATIVE ASSISTANT II (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)
MINIMUM QUALIFICATIONS:
Experience Only:
Two (2) years of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years
A successful candidatewill demonstrate responsible professional conduct at all times; will be punctual and observe scheduled work hours; will not abuse leave and will follow call-in procedures. the successful candidate will also follow safety guidelines and use personal protective equipment, when required.
Appeal Rights: (Updated)
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.Colorado Revised Statutes require that
Classified state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications. Any attachments such as cover letters, resumes or other documents that support your experience may also be reviewed during this phase.
Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Primary Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any of step of the selection process and placement on the eligible list. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
This announcement may be used to fill multiple vacancies.
Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well-informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Adams State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Tracy Rogers, at tracy_rogers@adams.edu or call (719)587-7990”
CLICK HERE TO APPLY (https://adams.wd1.myworkdayjobs.com/ASU/job/Alamosa-Colorado/Temp-Classified-Administrative-Assistant-II_R254)
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
Agency
State of Colorado
Address
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Website
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