Job Information
Aston Carter Accounting Operations Manager in Alameda, California
Job Title: Accounting Operations Manager
Job Description
We are seeking an experienced and detail-oriented Accounting Operations Manager to oversee finance and clerical duties within our organization. The ideal candidate should have strong experience in accounting and administrative support, with specific experience in the healthcare sector. This role involves multitasking and managing various financial operations, ensuring smooth day-to-day activities.
Responsibilities
Handle daily finance and clerical duties with a focus on financial analysis and profit and loss statements.
Manage bank accounts, including depositing checks from private insurance and monitoring account activities.
Coordinate payroll processes, including moving funds, copying schedules, and working with the payroll company.
Upload receipts and manage transactions in QuickBooks.
Print checks for doctors to sign and identify potential credit card fraud.
Collaborate with the billing team to ensure accurate billing and address any issues with insurance payments.
Manage 401k plans, including making necessary changes on Vanguard.
Assist with onboarding new hires, including payroll setup and credentialing with medical staff.
Ensure licenses and credentials are up to date and assist with renewals.
Coordinate with the board and physicians to ensure smooth operations.
Provide basic IT support to distinguish and address computer issues.
Essential Skills
5+ years of experience in accounting.
2-3 years of administrative support experience.
Proficiency in QuickBooks for entering receipts and managing transactions.
Strong financial analysis skills, including profit and loss statements.
Experience with payroll processing.
Ability to identify and address credit card fraud.
Experience in a physician or doctor's office setting.
Additional Skills & Qualifications
Strong interpersonal skills to effectively communicate with busy physicians and staff.
Basic finance knowledge, including check depositing and receipt management.
Proficiency in Google Suite and Excel.
Knowledge of medical billing and credentialing processes.
Work Environment
The work environment is very friendly and easygoing, with a team that gets along well. The role involves coordinating with physicians and the board to ensure smooth operations. The work hours are regular, with occasional meetings to discuss billing and payroll processes. The dress code is business casual, and the office culture is supportive and collaborative.
Pay and Benefits
The pay range for this position is $34.00 - $43.00
• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Alameda,CA.
Application Deadline
This position will be accepting applications until Dec 28, 2024.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.