Job Information
EFI Global Project Coordinator / Administrative Assistant in Addison, Illinois
The 'Apply with SEEK option' will be utilized for International applicants, mainly Australia. If this does not apply to you please use the 'Apply' option.
IF YOU CARE, THERE’S A PLACE FOR YOU HERE
EFI Global is a full-service engineering, fire investigation, environmental, health and safety, and specialty consulting services firm serving a variety of industries in both the public and private sectors. Over the last four decades, we have grown from a boutique firm specializing in handling insurance fraud and arson cases and providing expert witness testimony, into a recognized global leader in engineering failure analysis, origin-and-cause investigations, environmental consulting, laboratory testing and specialty consulting. Our forensic investigation, engineering and environmental services teams around the world share a dedication to expertise, quality and demonstrating to customers that caring counts®. Each of our more than 700 professional engineers, fire investigators, architects and scientists was selected for their technical proficiency, in-depth industry knowledge and commitment to professional integrity. Together, our diverse backgrounds and collective insights empower clients to make better-informed business decisions. EFI’s combination of global solutions and local expertise has earned the firm a reputation for delivering timely responses that consistently meet our clients’ expectations—anytime, anywhere. Click here to learn more about EFI Global.
Seeking an experienced Project Coordinator / Administrative Assistant to assist with various projects and assignments supporting EFI Global's Midwest Fire, Environment and Engineering teams.
This is a full-time hybrid position (after initial in-office training) in our Addison office, must be able to commute to the office for weekly in-office rotation and reside in the Chicago IL metro area.
This is a fast-pace, “hit the ground running” administrative support role. (NOT an IT or Project Management role.)
Must be available to work an 8-hour shift between 8:00AM to 5:00 PM CT.
PRIMARY PURPOSE : To coordinate project scheduling and administrative tasks.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES
Gathers project data.
Coordinates project scheduling.
Communicates project progression to appropriate parties.
Documents project actions and results.
Track project due dates.
Enters applicable information into a data system.
Prepares project and/or presentation materials.
Works with vendors.
Produces correspondence, reports, and other documentation as required.
ADDITIONAL FUNCTIONS and RESPONSIBILITIES
Performs other duties as assigned.
Supports the organization's quality program(s).
Self-direct tasks and time management to meet business demands.
Uses project management/accounting software to assign project numbers.
Track project work orders/purchase orders and other authorizations.
Coordinate internal requests for insurance certificates.
Coordinate subconsultant and subcontractor invoices, insurance requirements, vendor agreements
Prepare and finalize project invoices using Deltek Vision or VantagePoint.
Monitor response times and tracks project due dates for various clients.
Enters applicable project information into a data system, tracking software and/or spreadsheets.
Coordinate vendor agreements, budgeting requests and invoices.
Assists with report formatting, finalization, and delivery to clients.
QUALIFICATIONS
Education & Licensing
High school diploma or GED required.
Experience
Two (2) years administrative office experience or equivalent combination of education and experience required.
Requires Microsoft Office Suite – Excel and PowerPoint.
Preferred software/database experience for project management tasks, such as AR, Project Set-Up, Invoicing, CRM. Knowledge of Deltek Vision, VantagePoint, Concur, Coupa is a plus!
Preferred experience proofreading technical reports for grammar, spelling and formatting.
Residential and/or commercial property insurance is a plus!
This would be a good career transition for collections specialist, billing specialist, accounts receivable specialist, accounts receivable associate, accounts payable, accounting assistant, human resources assistant, customer service, front office, receptionist, office manager, office administrator, office coordinator.
Skills & Knowledge
Knowledge of web technology
Excellent oral and written communication
PC literate, including Microsoft Office products
Strong organizational skills
Excellent interpersonal skills
Ability to work in a team environment
Ability to meet or exceed Performance Competencies
WORK ENVIRONMENT
When applicable and appropriate, consideration will be given to reasonable accommodations.
Mental : Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
Physical : Computer keyboarding, travel as required
Auditory/Visual : Hearing, vision and talking
As required by law, Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and cost of specific location. For the jurisdiction noted in this job posting only, the range of starting pay for this role is $18-25 hour . A comprehensive benefits package is offered including but not limited to, medical, dental, vision, 401k and matching, PTO, disability and life insurance, employee assistance, flexible spending or health savings account, and other additional voluntary benefits.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace
Our business is founded on people with the best technical skills and outstanding industry knowledge and we strive to employ and retain exceptional talent. EFI Global is an equal opportunity employer welcoming applications from all qualified persons.
If you are interested in working for us, please visit our job board.