Job Information
COFMC Health Information Operations Specialist in Ada, Oklahoma
POSITION TITLE : Health Information Operations Specialist
NATURE OF POSITION: The Health Information Operations Specialist is an integral member of the interdisciplinary health team and assumes responsibility for medical records maintenance according to departmental guidelines. The position is also responsible for accurate, timely, and proper scheduling of ordered services based on referrals.
MINIMUM QUALIFICATIONS :
High school diploma or equivalent required
Experience in medical records, referrals, or clerical duties performed
Knowledge of medical terminology preferred
Strong clerical and organizational skills as well as attention to details
Strong written and verbal communication skills
Proficient in computer software such as Microsoft Office, Word and Excel
Ability to work and communicate with a multidisciplinary healthcare team and the public
Must demonstrate proficiency in typing
Possess the ability to multitask and work in multiple programs at any given time
Self-motivated and organized with flexible approach and adapts to change
Ability to work efficiently and effectively in high volume department and prioritize accordingly
Must be able to sit, stand, walk, bend, and/or lift for extended periods of time
RESPONSIBILITIES:
Always protects the confidentiality of the patient and their records by complying with the COFMC Patient Confidentiality and HIPPA policies/procedures
Maintains high level of confidentiality by not discussing patient information, except when it directly relates to the case of the patient
Responsible for proper maintenance of all medical records
Ensures proper authorization has been received from the patient prior to releasing medical records
Distributes incoming faxes according to urgency
Refers initial and follow up appointments for all providers/patients
Submits medical records/pertinent patient information to receiving facility
Contacts patients with appointment information and requirements for appointments made
Tracks and follows up on incoming referrals
Maintains close working relationship with all clinical staff to ensure optimal patient flow
Participates in Performance Improvement Teams
Communicates clearly and effectively with co-workers
Rotates to other sites as needed
Participates in training other staff and new employees
Participates in agency-sponsored staff trainings and events (safety, OSHA, staff meetings, etc.)
Participates in orientation/training activities for new departmental personnel.
Performs other duties as assigned
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