Job Information
Metropolitan Council Associate Contract Administrator - Vendor Specialist in 390 Robert St. N St. Paul, Minnesota
Associate Contract Administrator - Vendor Specialist
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Associate Contract Administrator - Vendor Specialist
Salary
$70,408.00 - $114,275.20 Annually
Location
390 Robert St. N St. Paul, MN
Job Type
Full-Time
Job Number
2024-00256
Division
Regional Administration
Department
Procurement
Opening Date
09/11/2024
Closing Date
9/24/2024 11:59 PM Central
Description
Benefits
Questions
WHO WE ARE
This position is eligible for a hybrid (both remote and onsite) telework arrangement. Candidate's permanent residence must be in Minnesota or Wisconsin.
We are theMetropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.More information about us on our website. (https://metrocouncil.org/About-Us/The-Council-Who-We-Are.aspx)
We are committed to supporting a diverse workforce that reflects the communities we serve.
TheProcurement Department assists internal Council units to purchase goods and services needed to conduct Council business. In carrying out this purpose, the department complies with Council policies and procedures, laws of federal, state, and local governments, and requirements of grants the Council receives.
How your work would contribute to our organization and the Twin Cities region:
TheAssociate Contract Administrator - Vendor Specialist will be responsible for verification, maintenance, and data entry of vendor master information for the Procurement Department. This position will also be responsible for drafting, reviewing, and executing amendments to contracts and other procurement-related documents.
What you would do in this job
Enter, validate, and maintain vendor data. Conduct research independent of gathered data to confirm the accuracy and validity of the data.
Input and edit data in various computer systems.
Communicate with vendors and internal Council staff regarding vendor requests and vendor data.
Create reports on one-time and employee vendor requests for leadership.
Assist with other data management and department reporting.
Assist with business process systems integration (BPSI) computer system implementation.
Draft, review, and execute contract amendments and assignments, and related record keeping.
Perform other related duties as assigned.
What education and experience are required for this job (minimum qualifications)
Any of the following combinations of completed education (in finance, business, or a related field) and experience (in vendor data maintenance, accounts payable, purchasing or inventory management):
Bachelor's degree or higher with two years of experience
Associate degree with four years of experience
High school diploma/GED with six years of experience
What additional skills and experience would be helpful in this job (desired qualifications):
Experience working directly with vendors.
Experience with Tax Identification Number matching.
Experience adding and modifying vendor profiles in a PeopleSoft-based system.
Experience reviewing and updating vendor W9 and Automated Clearing House (ACH) forms.
Experience using Work and Asset Management (WAM) and TXbase systems.
Experience with contract documents (e.g. contract amendments, assignment agreements, notices to proceed, etc.).
Experience with multiple types of contracts (e.g. architectural and engineering (A/E), construction, goods, services, etc.).
Experience reading, analyzing, and interpreting contract terms and conditions.
Experience working and collaborating in diverse, multicultural, and inclusive environments.
What knowledge, skills and abilities you should have within the first six months on the job:
Knowledge of vendor maintenance, purchasing, accounting, or inventory management systems and processes.
Knowledge of 1099 reporting requirements.
Strong written, verbal and interpersonal communication skills.
Strong data entry skills.
Computer skills including spreadsheets, databases, and word processing.
Critical thinking and problem-solving skills.
Detail oriented with strong organizational and prioritization skills.
Ability to work independently and make independent decisions within provided parameters.
Ability to handle confidential information appropriately.
What you can expect from us:
We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
We encourage our employees to develop their skills through on-site training and tuition reimbursement.
We provide a competitive salary, excellent benefits and a good work/life balance.
More about why you should join us! (http://metrocouncil.org/Employment/Making-A-Difference.aspx)
Additional information
Union/Grade: AFSCME/Grade F
FLSA Status: Non-Exempt
Safety Sensitive: No
What your work environment would be:
You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.
What steps the recruitment process involves:
We review your minimum qualifications.
We rate your education and experience.
We conduct a structured panel interview.
We conduct a selection interview.
Once you have successfully completed the steps above, then:
If you are new to the Metropolitan Council, you must pass a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.
If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.
IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.
The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.
If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.
We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:
Guaranteed monthly retirement income through Minnesota State Retirement System pension fund
Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan
Two or more medical plans from which to choose, with employer contribution towards premiums over 80%
Dental insurance, life insurance and vision insurance
The following benefits are provided to all employees as part of working for the Council. You will have access to free:
Well@Work clinic
bus/rail pass valued at over $1200 per year
parking at many job locations
fitness centers at many job locations
Employee Assistance Program
extensive health and wellness programs and resources
01
Applicant Instructions: It is important thatyour application shows all relevant education and experienceyou possess. The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely, and please do not type "see resume" otherwise your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume to your application, it will be reviewed at the education and experience review step. I have read and understand the above instructions regarding my application and supplemental questions.
Yes
No
02
How did youfirsthear about this job opening?
CareerForce Center
Community Event/Organization
Employee Referral
Facebook
Glassdoor
Indeed
Job Fair
LinkedIn
Metro Transit Bus Advertisement
Twitter
Website: governmentjobs.com
Website: metrocouncil.org
Website: metrotransit.org
Website: minnesotajobnetwork.com
Other
03
If you selected 'Other', please describe where you first heard about this job. if you selected 'Employee Referral' please enter the employee's first and last name, ID number (if known), and job title. Type N/A if not applicable.
04
Select the option that best indicates your education and experience level.
A bachelor's or higher degree in finance, business, or a related field AND at least two years of experience in vendor data maintenance, accounts payable, purchasing or inventory management
An associate degree in finance, business, or a related field AND at least four years of experience in vendor data maintenance, accounts payable, purchasing or inventory management
A high school diploma/GED AND at least six years of experience in vendor data maintenance, accounts payable, purchasing or inventory management
Some education in finance, business, or a related field AND/OR some experience in vendor data maintenance, accounts payable, purchasing or inventory management, but less than the options above
None of the above
05
Describe your experience in vendor data maintenance, accounts payable, purchasing or inventory management. Include where you obtained this experience, job title and a general description of your job duties. If you do not have this experience, indicate 'N/A.'
06
Select the areas below with which you have work experience (select all that apply).
Experience working directly with vendors
Experience with Tax Identification Number matching
Experience adding and modifying vendor profiles in a PeopleSoft-based system
Experience reviewing and updating vendor W9 and Automated Clearing House (ACH) forms
Experience using Work and Asset Management (WAM) and TXbase systems
Experience with contract documents (e.g. contract amendments, assignment agreements, notices to proceed, etc.)
Experience with multiple types of contracts (e.g. architectural and engineering (A/E), construction, goods, services, etc.)
Experience reading, analyzing, and interpreting contract terms and conditions
07
If you indicated in question #6 that you have experience working directly with vendors, please describe your experience. If this does not apply, indicate 'N/A.'
08
If you indicated in question #6 that you have experience adding and modifying vendor profiles in a PeopleSoft-based system, please describe your experience. If this does not apply, indicate 'N/A.'
09
If you indicated in question #6 that you have experience using Work and Asset Management (WAM) and TXbase systems, please describe your experience. If this does not apply, indicate 'N/A.'
10
If you indicated in question #6 that you have experience with contract documents (e.g. contract amendments, assignment agreements, notices to proceed, etc.), please describe your experience. If this does not apply, indicate 'N/A.'
11
Describe your experience working with colleagues or stakeholders who are very different than you (e.g. gender, race, ethnicity, religion, disability, etc.).
Required Question
Agency
Metropolitan Council
Address
390 Robert St. N.St. Paul, Minnesota, 55101
Website
https://metrocouncil.org
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