Job Information
Universal Engineering Sciences Administrative Assistant in Tampa, Florida
Overview:
Universal Engineering Sciences (UES) has an opening in our Construction Services Department. UES is a nationwide leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope.
Overview
Universal Engineering Sciences (UES) is a nationwide leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope.
Summary
The Administrative Assistant is a key role responsible for assisting the Building Inspection Department with a variety of administrative tasks to meet the needs of clients, colleagues, and managers. The ideal candidate is a reliable, trustworthy individual who thrives in a fast-paced environment where collaboration and autonomy are valued.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Physical Demands & Work Environment:
· Work is normally performed in a typical interior/office work environment.
· Lifting and/or occasionally moving up to 35 lbs. can be expected.
· Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance; talk and hear. Body motions and movements include bending, twisting, reaching, stooping, pulling, kneeling, lifting, carrying, and pushing.
Essential Duties and Responsibilities:
Correctly documents correspondence, reports, results, and invoices for the BID department following project deadlines
Organize and maintain data related to billing and invoicing
Scan complete files into the document storage system at project completion
Scheduling of building inspectors and assist with processing of permits as needed
Create correspondence, letter reports, and other documents as required
Take calls from clients, municipalities, building inspectors, and other intra-office personnel
Answer client questions promptly and handle specials requests regarding typing and billing
Speak eloquently and politely on the phone and provide excellent customer service
Operate a personal computer proficiently, with the typing at least 50 words per minute (wpm)
Understand and interpret contracts and invoices accurately
Follow safety procedures and ensure compliance
Function as a strong multi-tasker and team player in a high-stress environment
Collaborate effectively with colleagues to achieve department goals
Other duties may be assigned
Required Qualifications:
Valid Florida Driver’s License with an acceptable driving record (in accordance with our Driver’s License and Motor Vehicle Record Check Criteria)
Ability to pass a background check screening in accordance with Florida’s Jessica Lunsford Act (or equivalent state classification)
Ability to read and write, including interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals, as well as writing routine reports and correspondence and speaking effectively with colleagues, supervisors, and customers/clients.
Computer skills sufficient to operate a laptop, including sending and receiving emails, and the ability to learn Field Data Collection (FDC)/Inspector Gadget to input data and prepare reports.
Mathematical skills sufficient to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
Reasoning ability to apply common sense understanding to carry out instructions furnished in written, oral, and diagram form
Preferred Qualifications:
High school diploma or general education degree (GED) preferred
Previous experience in administrative roles, preferably in construction or building department
Proficiency in computer operation such as Microsoft Office and document management systems
Excellent communication skills, both verbal and written
Strong organizational skills and attention to details
Ability to handle multiple tasks and prioritize effectively
Knowledge of proper format, grammar, spelling and punction in written communication
Commitment to regular attendance and punctuality
Who We Are:
UES provides essential engineering services for some of the most prominent and significant projects in the nation. Our team members, from our drillers to administrative staff, contribute directly to projects that transform communities. With some of the greatest talent in Geotechnical Engineering, Construction Materials Testing and Inspection, Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope, we are committed to delivering groundbreaking solutions for our clients. At the core of our success is our team members who make it all possible. We know that the projects we deliver are only as good as our people, which is why we offer enriching opportunities for career growth at every level.
Growing in Excellence
As the #1 fastest growing AEC firm on The Zweig Group's Hot Firm list in 2021, UES is poised to lead our industry into the future. As we evolve from a one-man operation to a company spanning 73 branches and 3,500 employees, we’re looking for enthusiastic talent to launch their careers and grow along with us.
Why Work at UES?
We value the individual contributions of our employees, and we show this through providing great benefits. Click here (https://teamues-my.sharepoint.com/:b:/p/sbielefeldt/EbEUX7QyRi9Np7gALiJOZlkBNwVgknUxkYY7P7dcARIV9Q?e=aEICvf) to see how we support our people in and out of the workplace . Please ask your recruiter what benefits plans apply to you.
Check out our website: teamues.com
Follow us on social media: LinkedIn (https://www.linkedin.com/company/universal-engineering-sciences-inc/) | Facebook (https://www.facebook.com/universalengineeringsciences/) | Instagram (https://www.instagram.com/universal_engineering_sciences/) | Twitter (https://twitter.com/UniversalEngSci) | YouTube (https://www.youtube.com/channel/UCXK2FHVTcS5o9uLEKO7RuYg)
#GroundedInExcellence
EEO/AA/Disability/Veteran Universal Engineering Sciences is a Drug-Free Workplace. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Team: Construction Services Department
Work Type: Full-Time
Location Type: onsite