Job Information
Robert Half Executive Assistant in San Diego, California
Description
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. If you are passionate about making a positive impact and possess excellent administrative and communication skills, we encourage you to apply for this rewarding position. As an Executive Assistant, you will play a vital role in supporting our executive team and ensuring the efficient operation of our organization.
Responsibilities:
Administrative Support:
Provide high-level administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents as needed.
Communication Liaison:
Serve as the primary point of contact for internal and external stakeholders, including board members, donors, partners, and staff.
Handle inquiries and requests, responding promptly and professionally.
Meeting Coordination:
Coordinate and schedule meetings, conferences, and events for the executive team, ensuring all logistics are arranged efficiently.
Prepare meeting agendas, take minutes, and distribute materials as required.
Project Management:
Assist in managing special projects and initiatives on behalf of the executive team, ensuring deadlines are met and objectives are achieved.
Track project progress, update project timelines, and communicate updates to relevant stakeholders.
Board Relations:
Support the executive team in coordinating board meetings and communications, including preparing materials and managing logistics.
Assist in maintaining board records, meeting minutes, and documentation.
Budget and Expense Management:
- Assist in managing budgets and expenses for the executive team, including tracking expenses, processing reimbursements, and preparing financial reports.
Confidentiality and Discretion:
Handle sensitive information with the utmost confidentiality and discretion, ensuring compliance with privacy regulations and organizational policies.
Requirements
Qualifications:
Proven experience as an executive assistant or in a similar role, preferably in a nonprofit organization.
Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
Excellent written and verbal communication skills, with attention to detail.
Proficiency in Microsoft Office Suite and other office software.
Ability to work independently and collaboratively in a fast-paced environment.
Education:
- Bachelor’s degree in Business Administration, Nonprofit Management, or a related field is preferred.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .